Information for suppliers
Procurement at the ¹ú²úÄÚÉä
All procurement activity within the University is carried out in accordance with legal requirements, financial regulations, our procurement policy and procedural guidance. This includes spend funded through research grants. Our objective is to secure maximum value for money, consistent with acceptable standards of quality and service.
The University operates a category management approach to procurement activity. This category approach enables us to be strategic about the way we buy goods and services, so that we maximize the funds that we commit to research and teaching. Category Managers are responsible for different areas of spend.
NEW P2P system from August 2025
From August 4, 2025, the ¹ú²úÄÚÉä will be changing to a new system for purchasing and payment (P2P) for goods, services and works.
As an existing supplier to the University, we have included some important information below about how this system change will affect you.
| Activity | Details |
| Invoice Queries & Submission |
Suppliers can continue to email PDF invoices to einvoices@emarketplace.reading.ac.uk up until 31st July, 2025. From 1st August, 2025 suppliers must email PDF invoices to invoices@reading.ac.uk Any questions or queries can be sent to this email address as well. Please do not provide invoices as a link or in a zip file. |
| Company or bank details changes |
During July 2025, we will only be making urgent changes to supplier details. From August 4th 2025, suppliers should email any company and bank detail changes to newsupplierandamendments@reading.ac.uk and our team will update your supplier record.
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| Purchase Orders |
If the ¹ú²úÄÚÉä has issued you with a purchase order from our old system to provide goods or services beyond the launch of our new system on August 4th, 2025 but you will be invoicing us before Friday 12 September, 2025, please include the PO number from our old system (PO # format 35XXXXXX) on your invoices. If we raised a PO in our old system for goods or services which will be invoiced after Friday 12 September, 2025, we will issue you with a new PO from our new system (PO # format 6XXXXXX) after August 4th and your invoices should include that new PO number. We will ask our staff to reference the old PO number to help you match up orders. This will be a replacement PO and will not affect any existing contracts. The University operates a 'No PO, No Pay' policy, please do not accept requests for goods or services from the ¹ú²úÄÚÉä without provision of an official Purchase Order. This will ensure clarity around the goods or services we are asking you to supply and will also provide you with the University's terms and conditions. |
| Email from which our purchase orders will be sent |
When we launch our new system, purchase orders will be sent to you from the following email address agresso-help@reading.ac.uk – please add this to your contacts so that our POs don’t get sent to a spam folder.
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| Email for us to send you purchase orders |
Purchase orders from our new P2P system will be sent to the addressee who received this email. For Action: If you’d like our POs to be sent to a different address, please send that email address to procurement@reading.ac.uk ASAP. |
| Product Catalogues |
If you currently have a product catalogue or a punch out site that we are using, you should have already heard from us about transferring to our new OneAdvanced marketplace system.
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Payment Terms
The University is working hard to ensure all payments are made within the terms of the contract/order. Our standard payment terms are 30 days from receipt of a valid and undisputed invoice. Payment runs are being performed twice a week.
Please only contact invoices@reading.ac.uk if you a have a query related to a payment which is overdue.
Invoices with all appropriate information will be paid in a timely manner, reducing the need for queries and chased payments. A valid PO should also assist in avoiding fraudulent activity; we are aware that a number of scams have recently been directed at Higher Education suppliers - see the fraudulent activity warning for further details.
Deliveries
All goods and services must be delivered to campus, apart from in very exceptional circumstances where the University may agree to delivery to other sites than the campus. This will be handled on a case-by-case basis.
Tenders
Please continue to monitor In-Tend for business opportunities - .
Key Contacts
To help us respond to you as quickly as possible please send correspondence to our shared e-mail inboxes, where available staff will be able to access your request or query:
Procurement and tender-related enquiries - procurement@reading.ac.uk
Accounts Payable enquiries - invoices@reading.ac.uk